Fundraising Committee Resources

Welcome to the 2O24-2O25 Fundraising Committee Info Hub!

This page will provide the resources you need to have a successful Fundraising Program by providing links to all resources, forms, and instructions in one place.   

The fundraising chair(s) serve(s) on the statewide Fundraising Committee and is the acting treasurer of the Region maintaining sponsorships and expenses. Responsibilities include:

• Securing local sponsorships for Region activities and events
• Raising funds or securing the resources needed through in-kind donations for a welcome reception if Region is hosting a Cornerstone, Connect, or Education class session
• Each Region is encouraged to host a New Member event in the Fall to welcome the new class members to the Region
• The Giving Challenge is an annual Leadership Florida fundraiser held in the spring. Each region’s Fundraising Chair is encouraged to play an active role or designate a Council member as the Region representative for the Giving Challenge.

Time Commitment & Timeline

September 10, 2024    First Committee Meeting at Noon – 1:00 pm ET
November 2024    Host New Member Event
November 20, 2024    Northwest Region- Connect Class 14 Class Reception (Tallahassee)
December 11, 2024    Northeast Region- Cornerstone Class 42 Class Reception (Jacksonville)
December 2024 – January 2025    Host Recruitment Event
January 7, 2025    Committee Meeting at Noon – 1:00 pm ET
February 13, 2025     Virtual Leadership Team Retreat at 10:00 am – Noon ET
March 5, 2025    West Central Region- Cornerstone Class 42 Class Reception (Tampa)
March 26, 2025     East Central Region- Education Class 9 Class Reception (Orlando)
April 2, 2025    Committee Meeting at Noon – 1:00 pm ET
April 9-10, 2025    Giving Challenge, Noon to Noon (24 Hours)
April 22, 2025     Southeast Region- Cornerstone Class 42 Class Reception (Miami)
June 5 – 8, 2025    Annual Meeting – JW Marriott Tampa Water Street

Region Fundraising Process

• Each Region starts the fiscal year with $1,000 of “seed” money.
• All Region events and experiences require local sponsorships or gifts secured by the Region Fundraising Chair to cover costs such as catering, venue rental, or valet parking.
• Consult the Loyal Funders list before reaching out to potential sponsors.
• Work with the Events & Fundraising Chair(s) to communicate funding needs per event.
• All funds raised by the Region Fundraising Chair/Co-Chairs must be used for activities or events open to all members of the entire Region by June 2025.
• Review the Fundraising Planning Guide, including the Loyal Funder's List on page 3. 

Region Sponsorship Links

• Calusa
  • Personal: https://www.leadershipflorida.org/donations/calusa-gift
  • Corporate: https://www.leadershipflorida.org/donations/calusa-sponsorship
    
    
• East Central
  • Personal: https://www.leadershipflorida.org/donations/east-central-gift
  • Corporate: https://www.leadershipflorida.org/donations/eastcentral-sponsorship
    
    
• Gold Coast
  • Personal: https://www.leadershipflorida.org/donations/gold-coast-gift
  • Corporate: https://www.leadershipflorida.org/donations/gold-coast-sponsorship
    
    
• Gulfstream
  • Personal: https://www.leadershipflorida.org/donations/gulfstream-gift
  • Corporate: https://www.leadershipflorida.org/donations/gulfstream
    
    
• Northeast
  • Personal: https://www.leadershipflorida.org/donations/northeast-gift
  • Corporate: https://www.leadershipflorida.org/donations/northeast-sponsorship
    
    
• Northwest
  • Personal: https://www.leadershipflorida.org/donations/northwest-gift
  • Corporate: https://www.leadershipflorida.org/donations/northwest-sponsorship
    
    
• Southeast
  • Personal: https://www.leadershipflorida.org/donations/southeast-gift
  • Corporate: https://www.leadershipflorida.org/donations/southeast-sponsorship
    
    
• Southwest
  • Personal: https://www.leadershipflorida.org/donations/southwest-gift
  • Corporate: https://www.leadershipflorida.org/donations/southwest-sponsorship
    
    
• West Central
  • Personal: https://www.leadershipflorida.org/donations/west-central-gift
  • Corporate: https://www.leadershipflorida.org/donations/west-central

Finance

• Vendor Payment Methods
  • Leadership Florida Credit Card
  • Check Reimbursement
• Region Financial Report Template
  1. The objective of the financial report is for the Fundraising Chair(s) to track the region's sponsorship revenue, event expenses, and reimbursements. *Download your region template to track and report your region funds for council meetings.
     
  2. Submit your Region Financial report the first of every month to Kathryn Frost
     
     
• Leadership Florida Tax exemption certificate
  • A tax exemption is provided to a vendor for the right to exclude all or some income from taxation by federal or state governments.
    
    
• W9
  • A vendor may request this document to establish Leadership Florida's identity as independent and free from the influence of any for-profit entity.
    
    
• Certificate of Insurance
  • If alcohol is served at the event, kindly request that the venue add Leadership Florida as an additional insured.
  • If the venue is in need of a Certificate of Insurance (COI) from Leadership Florida, please provide the following information is needed to request this:
    • Name of Certificate Holder (this is the entity requesting proof of insurance)
    • Certificate Holder Address
    • Certificate Holder Contact Phone and Email
    • Do they require Additional Insured Status

Sponsorships

Instructions to give online:

1. Visit the Leadership Florida website
2. Click on "Donate"
3. For region support from individuals, click on "Personal Donation"
4. For region sponsorship support from corporations, click on "Corporate Sponsorships"
5. Select "name of region" gift (i.e.: Calusa Region Gift)
6. Click “add to cart”
7. Click “view cart”
8. Add amount
9. Enter credit card details
10. Click “Complete checkout”

• Corporate Invoice Request

Send an email with the following information to Kathryn Frost, Marketing, Communications, and Data Manager:

1. Sponsorship amount
2. Company name
3. Company address
4. Company contact name
5. Company contact email 
   
   

• Personal Checks of Region support

 Mail to Leadership Florida, 3500 Financial Plaza, Suite 300, Tallahassee, Florida 32312

*Please note Region name in "Notes" on the check  

• Region Sponsor Logos

Send an email with the hi-res PNG or EPS sponsor logo to Kathryn Frost, Marketing, Communications, and Data Manager in order to include them on the region event invitations and other sponsor materials.

Events

1. Event Checklist
   • The event checklist lists all the items needed for the region event procedure from start to finish.
     
     
2. Event Form
   • Once Kathryn Frost, Marketing, Communications, and Data Manager, approves your region event, submit the event form to move into the invitation phase.
     • For example, once your New Member Reception date is approved and your venue has been selected, submit the event form. Within 3-7 days, you will receive the event invitation for review and approval.
       
       
3. Post Event Form

• • After the region event, submit this form to report event attendance, event photos, etc.
    
    

How to Access Re-Engagement List

Click here for the 4 easy steps to access your region's Re-Engagement List

Communications

• Leadership Florida logos - to maintain branding standards, please contact Kathryn Frost to request a Leadership Florida logo(s) and/or Region logo(s) in .eps, .png, .jpg or .pdf format for approved usage.  

FAQs

1. When should region funds be used?
   • Region funds should only be used when all of the Region members will benefit from the event/program.
     
     

2. Online Member Directory
   Generally, members MUST be current Leadership Florida members in order to register for events. You may use the online Member Directory to check the status of any member.  If a member does not show up in the Directory, it is highly likely their dues may have lapsed.  Watch the below video for tips on using the online directory.